KOTOBA App Terms of Service
Last revised: May 10, 2026
These Terms of Service (these "Terms") set forth the conditions for using the
"KOTOBA" application (the "App") provided by Steam Wagon Japan Limited. (the
"Company"), as well as the rights and obligations between the Company and the
user. By using the App, you must read these Terms in full and agree to all of
their provisions.
Article 1 (Definitions)
In these Terms, the following terms have the meanings set forth below.
(1) "User" means any person who uses the App.
(2) "Personal Information" means "personal information" as defined in
Article 2, Paragraph 1 of the Japanese Act on the Protection of Personal
Information ("APPI").
(3) "Personally Referable Information" means "personally referable
information" as defined in Article 2, Paragraph 7 of the APPI.
(4) "Antisocial Forces, etc." means any person falling within or suspected of
falling within any of the following:
(a) The person, its officers (including those who substantially control or
participate in its management), or its employees are members of organized
crime groups, members of organized crime groups within the past five years,
quasi-members of organized crime groups, related companies, racketeers,
social movement extortionists, special-intelligence violence groups, or
any other persons equivalent thereto (collectively, "Antisocial Forces");
(b) The person, its officers, or its employees have a relationship deemed
to involve improper use of Antisocial Forces;
(c) The person, its officers, or its employees have a relationship deemed
to involve providing funds or facilitations to Antisocial Forces;
(d) The person, its officers, or its employees have a socially
reprehensible relationship with Antisocial Forces; or
(e) The person, its officers, or its employees have engaged or have
previously engaged in threatening, violent, or other improper conduct,
including damage to credit, defamation, or interference with business
against the Company or its affiliates.
(5) "Content" means text, images, videos, audio, and other similar
materials.
(6) "Story" means the progression and structure of novels and similar
content displayed in the App.
(7) "Character" means the distinctive features of any specific person,
animal, robot, or similar entity expressed in novels and similar content
displayed in the App.
(8) "KC" means virtual points consumed by the User to unlock stories,
enhance skills, or use other services within the App (including, where
applicable, prepaid payment instruments under the Japanese Payment Services
Act).
(9) "In-App Purchase" means a transaction in which a User purchases KC or
other paid items through the payment system of Apple Inc. or Google LLC.
(10) "Submitted Content" means all nicknames, dojo names, unregistered word
suggestions, and other text, images, audio, etc., that a User transmits to
or registers in the App.
(11) "AI Features" means features that use generative artificial
intelligence or machine learning models provided by the Company or by
third parties contracted by the Company to classify, summarize, or generate
information for the User's convenience.
Article 2 (Order of Precedence)
The terms of provision of the App displayed by the Company on the App or on
the app store distributing the App ("Displayed Terms") shall constitute part
of these Terms. However, if any Displayed Term conflicts with these Terms,
these Terms shall prevail.
Article 3 (Acquisition of User Information)
1. The Company uses authentication services provided by Google, Apple, and
LINE to maintain Users' game progress and settings in the App. Through this,
the Company does not receive any information from these providers that
constitutes Personal Information under Japanese law.
2. The Company requires Users to set a nickname displayed publicly within
the App. Users may not include their real name or any other Personal
Information in such nickname.
3. When a User creates a "DOJO" (KOTOBA DOJO) within the App, the dojo name
shall comply with the following:
(1) The dojo name shall be no more than 8 characters.
(2) The dojo name shall not include any names, email addresses, phone
numbers, URLs, or other expressions that may identify an individual.
(3) The Company may, at its discretion, change a dojo name or delete a
dojo if it determines a User has violated the foregoing.
4. Details on the categories of information acquired, purposes of use,
retention periods, and provision to third parties are set forth in the
Privacy Policy attached to these Terms.
Article 4 (Use by Minors)
1. If a User is a minor, the User shall obtain prior consent of a person
with parental authority or other legal representative for use of the App
and any In-App Purchase.
2. The Company assumes no responsibility for any damages arising from a
User's use of the App or an In-App Purchase made without consent of a legal
representative.
3. If a User is a minor and the amount of the User's In-App Purchases
exceeds an amount the Company reasonably determines, the Company may
require the User to confirm whether the User has obtained consent of a
legal representative.
Article 5 (Users Who May Not Use the App)
1. The Company may refuse to allow a User to use the App if the Company
determines (or suspects) that the User falls within any of the following:
(1) Has violated Article 3 (Acquisition of User Information) Paragraph 2
or Article 6 (Prohibited Acts);
(2) Has been subject to the measures set forth in this Paragraph in the
past;
(3) Has a close relationship with a person previously subject to the
measures set forth in this Paragraph; or
(4) Is an Antisocial Force, etc.
2. When refusing the use of the App pursuant to the preceding Paragraph,
the Company may delete game progress, settings, KC balance, and other data
held with respect to such User.
3. The Company assumes no responsibility for any damages incurred by a
User as a result of measures taken under the preceding two Paragraphs.
Article 6 (Prohibited Acts)
A User shall not engage in any of the following acts:
(1) Disclosing solutions to or hints regarding games provided in the App,
in any medium (books, magazines, broadcasts, internet, etc.), unless
expressly permitted by the Company;
(2) Reproducing, imitating, adapting, or publishing all or any part of the
Content provided in the App in any medium, unless expressly permitted by
the Company;
(3) Imitating or adapting Characters to create new content, unless
expressly permitted by the Company;
(4) Infringing the intellectual property rights or other rights of the
Company;
(5) Acting in violation of laws or these Terms in connection with use of
the App;
(6) Acting against public order and morals in connection with use of the
App;
(7) Defaming the Company or other Users;
(8) Impersonating other Users in using the App;
(9) Imposing excessive load on the App or its supporting systems, gaining
unauthorized access, infecting them with malware, or otherwise creating
information security threats;
(10) Interfering with the provision of services in the App or with the
business activities of the Company;
(11) Reverse engineering or otherwise analyzing the App or its supporting
systems;
(12) Using the App for commercial sales activities;
(13) Interfering with In-App Purchases, KC acquisition or consumption,
network battle progress, or ad display through unauthorized tools, modified
clients, automation programs, emulators, etc.;
(14) Intentionally disconnecting communications, conspiring to manipulate
match outcomes, manipulating ratings, or otherwise interfering with fair
competitive progress in matches with other Users;
(15) Without the Company's prior consent, exchanging KC, paid items,
accounts, authentication credentials, or any other rights or data related
to the App for real currency, transferring them to third parties, providing
them as collateral, or attempting any of the foregoing (real money trade);
(16) Reproducing, imitating, or using without permission any content,
nickname, or dojo name posted by other Users; or
(17) Any other act that the Company reasonably determines is inappropriate
for a User of the App.
Article 7 (Damages)
If a User causes damage to the Company by using the App despite a ground
for refusal under Article 5 Paragraph 1, by violating Article 6, or by
otherwise violating these Terms, the User shall be liable to the Company
for the full amount of such damages.
Article 8 (Intellectual Property of the App)
The copyrights and other intellectual property rights to the App and all
Content comprising the App belong to the Company or the rights holders
licensing such rights to the Company. These Terms do not transfer any
intellectual property rights or other rights in the App or Content to Users.
Article 9 (Submitted Content)
1. When transmitting Submitted Content to the App, a User represents and
warrants that the User has the legitimate right to transmit such Submitted
Content and that such Submitted Content does not infringe any third-party
rights.
2. The User grants the Company a royalty-free, geographically unrestricted,
perpetual license to use Submitted Content in any manner, including
reproduction, screening, public transmission, exhibition, distribution,
translation, adaptation, and creation of derivative works. Such license
includes the right to grant sublicenses.
3. The User agrees not to exercise moral rights in Submitted Content
against the Company or its affiliates.
4. If the Company reasonably determines that Submitted Content violates
Article 6 (Prohibited Acts) or infringes third-party rights, the Company
may delete, hide, or modify all or part of such Submitted Content without
prior notice. The Company assumes no responsibility for any damages
incurred by Users as a result.
5. The Company may use all or part of Submitted Content for purposes
including improving the App, expanding dictionary databases, providing
other services offered by the Company, research and development,
preparation of statistical data, and other purposes.
Article 10 (In-App Purchases and KC)
1. Users may purchase KC and other paid items available within the App
through the payment systems of Apple or Google. Consideration, payment
methods, issuance of receipts, viewing of purchase history, and other
matters related to In-App Purchases shall be governed by the terms set by
the providers of such payment systems.
2. KC may only be used within the App and cannot be exchanged for, or
redeemed in, real currency, nor transferred to third parties.
3. The validity period of KC acquired by a User shall be 180 days from the
day following the date of the most recent transaction increasing or
decreasing such KC. KC shall expire upon the lapse of such period, and the
Company assumes no responsibility for any damages incurred by Users as a
result.
4. Refunds or returns of KC, paid items, or unlocked content acquired
through In-App Purchase shall be determined by Apple or Google in
accordance with their respective terms; the Company has no independent
authority to make such determinations. However, this does not apply where
the Company is legally obligated to provide a refund.
5. If a User acquires KC or other paid items beyond the proper amount due
to a bug or other reason in the App, the Company may recover such excess
KC or paid items without prior notice to the User.
6. Use of KC may be restricted, or KC may be lost, in connection with
changes to or termination of services provided in the App. Except where
the Company is required to refund under the Japanese Payment Services Act
or other laws, the Company shall not provide compensation for KC unused at
the time of such change or termination.
Article 11 (Display of Advertisements and Reward Ads)
1. Advertisements provided by the Company or third parties may be displayed
in the App. Such advertisements may include behaviorally targeted ads
delivered using Personally Referable Information (including device
identifiers, advertising identifiers, and usage history) acquired from the
Company or third parties by the relevant ad provider.
2. If a User uses an in-app feature to "earn KC, life, or other rewards by
viewing ads" (the "Reward Ad Feature"), the Company makes no warranty
regarding the continued provision of such feature, the granting of rewards,
or the order or frequency of ad displays.
3. The Company assumes no responsibility for the content of advertisements
delivered by ad providers. Users shall use any services or products related
to advertisements at their own discretion and risk.
4. Users may reset the advertising identifier or limit behaviorally targeted
ads via their device settings. Specific procedures shall follow those
prescribed by Apple or Google.
Article 12 (AI Features)
1. The Company may provide AI Features for the User's convenience in
providing the App.
2. AI Features use models provided by third parties contracted by the
Company (including, but not limited to, Anthropic, PBC and other AI
providers). The Company may transmit Submitted Content and other
information to such providers to the extent necessary for providing the AI
Features.
3. AI Features may, by their nature, produce inaccurate, inappropriate, or
unexpected results. The Company makes no warranty regarding the accuracy,
completeness, usefulness, fitness for a particular purpose, or
non-infringement of third-party rights of any output of AI Features.
4. Users shall be solely responsible for any consequences arising from
acting upon the output of AI Features.
Article 13 (Network Battle and Other Online Features)
1. The App includes real-time multiplayer game features ("Network Battle").
The Company makes no warranty regarding communication stability, response
time, fairness of matchmaking, or accuracy of match-result determinations
in Network Battles.
2. The Company assumes no responsibility for damages caused by interruption
of Network Battle progress, unintended match results, or similar issues
caused by communication failures, server failures, the state of the User's
device, or other reasons.
3. The Company may, at its discretion, modify, reset, or delete classes,
ratings, match histories, or other data generated in connection with
Network Battles.
Article 14 (Disclaimer Regarding App Specifications)
1. The App provides a game in which Users are tasked with selecting
displayed letters to form actual words ("Word Game"). Because the Word Game
treats only the words preset by the Company as actual words, a User may
unavoidably be evaluated as having given an incorrect answer even when the
correct letters were selected. The Company makes no warranty to Users that
such results will not occur in the App.
2. While the Company endeavors to ensure that words designated as correct
in the Word Game do not cause discomfort to Users, the Company makes no
warranty that such results will not occur.
3. The App provides a feature that triggers an alarm at a time specified by
the User. While the Company endeavors to prevent malfunctions such as
non-activation at the specified time or activation at incorrect times, the
Company makes no warranty that such results will not occur.
4. While the Company endeavors to ensure that Content does not cause
discomfort to Users, the Company makes no warranty that such results will
not occur.
5. The Company does not warrant that the App will run properly on every
version of the OS used on a User's device.
6. The Company does not warrant that services provided in the App will be
free from interruption or other failures.
7. While the Company endeavors to prevent bugs and other defects in the
App, it does not warrant that the App is free from any bugs or defects.
8. While the Company exercises care in safely managing game progress,
settings, KC balances, and other data, it does not warrant that loss of
such data due to bugs or other defects in the App will not occur.
Article 15 (Temporary Suspension of the App)
The Company may temporarily suspend use of the App for system updates,
maintenance, or other actions necessary to provide the App on a continuing
basis. The Company assumes no responsibility for any damages incurred by
Users as a result.
Article 16 (Account Deletion)
1. A User may, at any time, request deletion of the User's account through
the settings screen of the App or through a contact point designated by the
Company.
2. Upon receiving such a request, the Company shall, within a reasonable
period, delete or anonymize information about such User in accordance with
the Privacy Policy attached to these Terms. However, this shall not apply
to information required to be retained by law, information necessary for
investigation of fraudulent use, or information anonymized for statistical
purposes.
3. Upon account deletion, KC, paid items, game progress, match history, and
other data acquired by the User shall be deleted. The Company shall not
restore such data and assumes no responsibility for any damages incurred by
Users as a result.
Article 17 (Disclaimer of Liability)
1. The Company assumes no responsibility to a User for any damages caused
in connection with the provision of the App.
2. Notwithstanding the preceding Paragraph, where the Company is liable to
a User for damages under the Consumer Contract Act or other laws, the
amount of damages shall be limited to the higher of (a) the amount paid by
such User to the Company in connection with the App during the most recent
12 months (limited to amounts received by the Company through In-App
Purchases) or (b) JPY 10,000. However, in such cases, the Company shall
compensate the full amount of damages where such damages arise from the
Company's willful misconduct or gross negligence.
Article 18 (Assignment)
1. A User may not assign, provide as collateral, or otherwise dispose of
any rights, obligations, or contractual position arising under these Terms
to a third party, except where the Company has consented in advance in
writing or by electromagnetic record.
2. A User consents in advance that, in the event the Company assigns the
business of providing services in the App to a third party (including
business assignments, corporate splits, and any other transfers of such
business), the rights, obligations, and contractual position under these
Terms with respect to such User shall be transferred to such third party
in connection with such assignment.
Article 19 (Modification or Termination of Services)
1. The Company may, with prior notice to Users, modify or terminate the
contents of services provided in the App. The Company assumes no
responsibility for any damages incurred by Users as a result.
2. The Company may delete game progress, settings, KC balances, and other
data in connection with such modification or termination. The Company
assumes no responsibility for any damages incurred by Users as a result.
Article 20 (Changes to These Terms)
The Company may change these Terms in accordance with Article 548-4 of the
Japanese Civil Code (changes to standard contract terms) where necessary
due to amendments to laws, changes in social conditions, expansion of
services, or other circumstances. In such cases, the Company shall give
prior notice of the change, the contents of the changes, and the effective
date through either the App or the app store distributing the App. The
revised Terms shall apply to Users who began using the App before the
revision.
Article 21 (Severability)
Even if any provision or part of these Terms becomes invalid or
unenforceable under the Consumer Contract Act or other laws, the remaining
provisions and parts of these Terms shall remain in full force and effect.
Article 22 (Governing Law and Jurisdiction)
1. These Terms shall be governed by Japanese law.
2. Any disputes arising out of or relating to these Terms shall be subject
to the exclusive jurisdiction of the Tokyo District Court for the first
instance.
Article 23 (Provisions for Users on Apple OS)
The provisions of this Article apply only when using the App on an OS
provided by Apple Inc.
(1) Acknowledgment: The Company and the User acknowledge that the license
agreement for the App is concluded between the Company and the User, not
between the User and Apple Inc., and that only the Company is responsible
for the App and its Content. Such license agreement does not include any
terms that conflict with Apple's then-current terms as of the effective
date of the Apple Developer Program License Agreement.
(2) Scope of License: The license granted to the User for the App is a
non-transferable license to use the App on any Apple-branded products that
the User owns or controls, subject to the limitations on access via Family
Sharing, volume purchase, or accounts associated with purchasers using
deceased account contacts, and as otherwise permitted by Apple's terms of
use.
(3) Maintenance and Support: The Company is wholly responsible for
maintenance and support of the App under the license agreement or
applicable laws. The User acknowledges that Apple Inc. has no obligation
to provide such maintenance or support.
(4) Warranty: Apple Inc. is not responsible for any warranty regarding the
App, whether express, statutory, or implied.
(5) Product Claims: Apple Inc. is not responsible for any claims by Users
or third parties relating to the User's possession or use of the App,
regardless of the legal nature of such claims.
(6) Intellectual Property Rights: If a third party claims that the User's
possession or use of the App infringes the third party's intellectual
property rights, the User shall notify the Company. In such cases, Apple
Inc. shall not be responsible.
(7) Compliance with Laws: The User represents and warrants that the User's
location is not in a country subject to a U.S. Government embargo or
designated as a "terrorist supporting" country, and that the User is not
listed on any U.S. Government list of prohibited or restricted parties.
(8) Third-Party Terms: The User shall comply with the terms of any
applicable third-party agreements when using the App.
(9) Third-Party Beneficiary: The User agrees that Apple Inc. and its
subsidiaries are third-party beneficiaries of the license agreement, and
that upon the User's acceptance of the terms of the license agreement,
Apple Inc. shall have the right (and shall be deemed to have accepted such
right) to enforce the license agreement against the User as a third-party
beneficiary.
Article 24 (Disclosure under the Payment Services Act)
For KC issued in the App that constitutes a prepaid payment instrument
under the Japanese Payment Services Act, the Company shall separately
display, on its website, the issuer's name, the name of the payment
instrument, the maximum amount payable, methods of confirming unused
balances, usage notes, and other matters required by Article 4 of the
Enforcement Order of the said Act.
Article 25 (Disclosure under the Specified Commercial Transactions Act)
The seller's name, address, contact information, sales prices, timing and
methods of payment of consideration, timing of delivery, return policy,
and other matters required under Article 11 of the Japanese Specified
Commercial Transactions Act regarding In-App Purchases shall be displayed
within the App or on the Company's website.
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Privacy Policy
Last revised: May 10, 2026
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1. Information Acquired
The Company acquires the following information from Users in providing the
App.
(1) Information voluntarily registered by Users
- Nickname
- Age (age range)
- Dojo name, dojo profile, avatar selection
- Suggestions for unregistered words and other Submitted Content sent
within the App
(2) Information acquired through authentication
- Google authentication credentials, Apple authentication credentials,
and LINE authentication credentials (identifiers granted to the
Company by authentication providers)
- Email addresses registered with the foregoing providers (referenced
only when responding to inquiries)
(3) Information acquired automatically through use of the App
- Game progress, match history, KC and other paid item acquisition/
consumption history, settings
- Device type, OS type and version, App version, language settings,
time zone, IP address
- Advertising identifiers (IDFA / Google Advertising ID)
- Device-specific instance IDs, Firebase Installation ID
- Crash and error logs, screen transition logs, operation logs
(4) Information acquired in connection with In-App Purchases
- Purchase history, receipt information, purchase amounts, and payment
currency provided by Apple's or Google's payment systems
Among the foregoing (1) and (2), information that cannot identify a
specific individual generally does not constitute "Personal Information"
under Japanese law. However, with respect to Personally Referable
Information such as IP addresses and advertising identifiers, when
provision to a third party constitutes a third-party provision of personal
data under the APPI, the Company shall obtain User consent before such
provision.
2. Purposes of Use
The Company uses information acquired under the preceding section for the
following purposes:
(1) Providing, maintaining, and improving the App
(2) User authentication, retention of game progress and settings,
management of KC and other paid items
(3) Providing online features such as Network Battle, ranking, and dojo
features
(4) Processing In-App Purchases, issuing receipts, handling refunds, and
other payment-related operations
(5) Delivering advertisements within the App, measuring ad effectiveness,
and preventing fraudulent use of advertisements
(6) Analyzing App usage and calculating KGI/KPI and other management
metrics
(7) Expanding and improving the dictionary database (including
classification of Submitted Content via AI Features)
(8) Detecting and addressing fraudulent acts (real money trade, use of
automation tools, manipulation of match results, etc.)
(9) Responding to inquiries from Users
(10) Investigating and responding to violations of laws, these Terms, or
other rules and guidelines
(11) Other actions necessary to protect the rights, property, or safety
of the Company or third parties
3. Provision to Third Parties and Outsourcing
The Company shall not provide Personal Information acquired from Users to
third parties except in the following cases:
(1) Where User consent has been obtained
(2) Where required by law
(3) Where necessary to protect human life, body, or property and obtaining
User consent is difficult
(4) Where it is necessary to cooperate with national or local government
agencies (or persons commissioned by them) in performing legally
prescribed duties, and obtaining User consent could impede the performance
of such duties
(5) Where, to the extent necessary to achieve the purposes of use, the
Company outsources the handling of information (including to external
cloud service providers, payment agencies, AI providers, ad providers,
and analytics providers)
The principal providers to which the Company outsources information
handling are as follows. Such providers handle information in accordance
with their own privacy policies.
- Google LLC (Firebase, Google Cloud, AdMob, Google Analytics for
Firebase, Google Ads)
- Apple Inc. (App Store, App Store Connect, Sign in with Apple,
StoreKit)
- LY Corporation (LINE Login)
- Anthropic, PBC (AI Features via Claude API)
- RevenueCat, Inc. (In-app purchase management infrastructure)
- Other analytics and delivery providers as needed
4. International Transfer of Information
As set forth in the preceding section, the Company provides information to
third parties located outside Japan (including cloud service providers,
payment agencies, and AI providers located in the United States and other
countries) to the extent necessary for providing the App. When providing
User Personal Information to third parties outside Japan, the Company
takes the measures required by the APPI.
5. Advertising Identifiers and Opting Out of Behaviorally Targeted Ads
To display ads in the App, the Company may provide advertising identifiers
(IDFA / Google Advertising ID) to ad providers. Users may reset
advertising identifiers or limit behaviorally targeted ads through device
settings. Specific procedures shall follow those prescribed by Apple or
Google.
6. Use of Cookies, etc.
The Company may use cookies, local storage, and other similar technologies
in the App and related websites. Information acquired through these
technologies shall be used for the purposes set forth in Section 2 of this
Policy.
7. Retention Period
The Company retains information acquired from Users only for the period
necessary to achieve the purposes of use. Information that has exceeded
such period or for which the purposes have been achieved shall be deleted
or anonymized within a reasonable period. However, information required to
be retained by law and information necessary for investigation of
fraudulent use may be retained until such obligation or investigation
period ends.
8. Security Measures
The Company takes organizational, personnel, physical, and technical
security measures to prevent leakage, loss, or damage of information
acquired from Users and to ensure the safe handling of such information.
9. User Rights
Users may request the Company to notify the purposes of use, disclose,
correct, add, delete, suspend use, suspend provision to third parties, or
disclose third-party provision records of their Personal Information.
Specific procedures are available through the contact point set forth in
Section 11 of this Policy.
10. Account Deletion
Users may request deletion of their account through the settings screen of
the App or through the contact point set forth in Section 11 of this
Policy. Upon receiving such a request, the Company shall respond in
accordance with Article 16 (Account Deletion) of the Terms.
11. Contact Point
For inquiries about the use or disclosure of User information, please
contact:
[Contact] kotoba@steam-wagon.com
[Operator] Steam Wagon Japan Limited
12. Revisions to This Policy
The Company may revise this Policy as necessary in accordance with
amendments to laws, changes in services, or other circumstances. The
Company shall give notice of any revision through the App or by other
appropriate means.